How to Group Workday Job Locations Using Reference IDs in WordPress

Summary

Importing job listings into your WordPress site from Workday can create messy, duplicated location listings—especially when variations like “Home Office USA – Texas” and “Home Office USA – California” are treated separately. This guide shows how Integriti Studio streamlined jobs on your WordPress website by consolidating these into one unified taxonomy term using workday reference IDs, WP All Import, and custom PHP code.

The Problem

Workday job locations from Workday were appearing multiple times on the job board—each variation technically unique due to state-level detail, but visually redundant for job seekers and users of the WordPress website.

What We Found

✅ Variations with unique IDs

Each Workday location used a unique reference ID (e.g., Aberdeen = ID 128), despite looking similar in text.

✅ Duplicate listings

The frontend displayed dozens of “Home Office USA” variations instead of one grouped category or taxonomy term.

How We Fixed It

1. Custom taxonomy strategy
   We decided to leave Workday job data untouched and consolidate entries within WordPress site using custom taxonomy terms.

2. Smart import rules
   WP All Import plugin was configured to detect and group job locations based on their reference ID instead of the raw text. This step streamlined Workday integration and feed handling from the Workday API.

3. Custom PHP for hierarchy
   We added a function that placed each matched location under a single parent term: “Home Office USA.” This ensured redundant entries were removed while maintaining job details for employee data.

4. Manual sync reminders
   Since the import isn’t automatically running, new Workday locations must be manually mapped in WordPress with matching slugs and mapping parameters.

Final Result

Job listings now show a clean, user-friendly “Home Office USA” group, without the confusion of redundant entries—boosting clarity and consistency across the platform and dashboard for recruitment, employee, and application workflows.

Integriti Studio helps streamline complex imports and taxonomy structures—without disrupting your data.

Frequently Asked Questions (How to Group Workday Job Locations Using Reference IDs in WordPress)

What is the reference ID in Workday?

In Workday, a Reference ID is a unique identifier assigned to transactions, requests, or records within the system. It helps track, manage, and reference specific items such as job applications, requisitions, or employee actions, ensuring accurate reporting and easy retrieval for auditing or follow-up purposes.

What options can be accessed from the Workday search bar?

The Workday search bar allows users to quickly access a wide range of options, including employees’ profiles, job requisitions, reports, tasks, business processes, company announcements, and organizational charts. It also enables navigating to Workday applications, dashboards, and specific transactions for faster workflow and data retrieval.

Where is the position ID in Workday?

In Workday, the Position ID is located within the position’s detail page. You can access it by searching for the specific position in the search bar, then opening the position profile. The Position ID is displayed under the position’s summary or identification section for reference and tracking.

How to access profile on Workday?

To access your profile in Workday, click on your profile picture or avatar in the top-right corner of the dashboard. From the dropdown menu, select “View Profile.” This opens your personal Workday profile, showing details like contact information, job details, pay, benefits, and work history.